Privacy Notice - Markus Campbell-Savours MP

PRIVACY NOTICE

Markus Campbell-Savours MP

Next Review Date: September 2027

Introduction

Markus Campbell-Savours MP is committed to protecting and respecting your privacy.

This Privacy Notice explains how we collect, use, store, retain, share and protect your personal information when you contact our office, seek constituency assistance, attend events, participate in consultations or surveys, subscribe to communications, use our website, or otherwise engage with our parliamentary and constituency work.

For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, Markus Campbell-Savours MP acts as Data Controller in relation to personal information processed by his parliamentary and constituency office.

References to “we”, “us” and “our” in this notice mean Markus Campbell-Savours MP and authorised members of staff acting on his behalf.

Contact Details

Markus Campbell-Savours MP
House of Commons
London
SW1A 0AA

Email: [email protected]

If you have any questions about this Privacy Notice or how your personal information is used, please contact us using the details above.

Data Protection Queries

Members of Parliament are not ordinarily required to appoint a Data Protection Officer solely by virtue of carrying out parliamentary and constituency functions.

Markus Campbell-Savours MP has not appointed a Data Protection Officer. 

Any questions concerning privacy rights, personal information or data protection should be directed to the office using the contact details provided in this Privacy Notice.

Information We Collect

Depending on your interaction with us, we may collect the following information.

Identity Information

Name

Title

Date of birth (where relevant)

Gender (where relevant)

Contact Information

Postal address

Email address

Telephone number

Constituency Casework Information

Information relating to:

Requests for assistance

Complaints

Enquiries

Correspondence

Supporting documentation

Records of communications

Special Category Information

Where required to deal with constituency matters, we may process:

Racial or ethnic origin

Religious or philosophical beliefs

Political opinions

Trade union membership

Physical or mental health information

Information concerning sex life or sexual orientation

We only process such information where necessary and where permitted by law.

Financial Information

Where relevant:

Donation records

Transaction information

Payment details

Technical Information

When using our website:

IP address

Browser type

Device information

Operating system

Website usage data

Communication Preferences

Newsletter subscriptions

Survey responses

Communication preferences

Event registrations

How We Collect Information

We may collect information directly from you when you:

Write to us

Email us

Telephone us

Attend a constituency surgery

Attend a meeting or event

Complete an online form

Subscribe to updates

Participate in surveys, petitions or consultations

We may also receive information from:

Government departments

Local authorities

NHS organisations

Schools and educational institutions

Housing associations

Solicitors

Advice agencies

Family members or representatives acting on your behalf

Where information is supplied by a third party, we may verify that they have authority to act for you.

Information Obtained From Third Parties

In some circumstances, we may receive personal information from third parties including:

Family members;

Carers;

Support workers;

Solicitors;

Schools;

NHS organisations;

Government departments;

Local authorities; and

Other organisations acting on your behalf.

Where personal information is obtained from a third party rather than directly from you, we will provide appropriate privacy information where required by UK GDPR unless an exemption applies.

Why We Use Your Information

We use personal information in order to:

Respond to enquiries and correspondence.

Provide constituency casework assistance.

Raise concerns on your behalf with other organisations.

Arrange meetings and constituency surgeries.

Send newsletters and updates where appropriate.

Conduct surveys and consultations.

Improve services and website performance.

Maintain records of constituent engagement.

Meet legal, regulatory and parliamentary obligations.

Establish, exercise or defend legal claims.

Lawful Bases for Processing

We process personal information under one or more of the following lawful bases under Article 6 UK GDPR.

Public Task

Most parliamentary and constituency activities are carried out under Article 6(1)(e) UK GDPR because processing is necessary for the performance of a task carried out in the public interest and in support of the functions of an elected representative.

Consent

Where you actively subscribe to newsletters, updates or specific communications, we may rely on your consent.

You may withdraw consent at any time.

Legal Obligation

Where processing is necessary to comply with legal requirements.

Vital Interests

Where processing is necessary to protect someone’s life or wellbeing.

Legitimate Interests

Where processing is necessary for legitimate interests and these are not overridden by your rights and freedoms.

In limited circumstances, we may rely upon legitimate interests.

These interests may include:

Maintaining the security of office systems and communications;

Preventing misuse of parliamentary services;

Investigating complaints;

Managing office administration;

Maintaining suppression lists to ensure individuals who have opted out of communications are not contacted again; and

Protecting the legal rights of the office.

Where we rely on legitimate interests, we will ensure that those interests are not overridden by your rights and freedoms.

Special Category Data

Some constituency matters require us to process special category personal data.

Where we process special category information, we rely on:

Article 9(2)(g) UK GDPR; and

The provisions relating to elected representatives within Schedule 1 of the Data Protection Act 2018.

We only process sensitive information where it is necessary to provide assistance or perform parliamentary functions.

Constituency Casework

Helping constituents resolve issues with public bodies, government departments, schools, NHS organisations, local authorities and other organisations is a core part of an MP’s role.

Where you ask us to assist you:

We will collect information relevant to your case.

We may contact third parties on your behalf.

We may share information necessary to progress the matter.

We will only disclose information that is relevant and proportionate.

Where appropriate, we may ask for additional authority before contacting other organisations.

Emails Copied to Markus Campbell-Savours MP for Information Only

From time to time, Markus Campbell-Savours MP may be copied into email correspondence between constituents, public authorities, schools, NHS organisations, representatives, legal advisers, organisations or other third parties for information purposes only.

Where Markus Campbell-Savours MP or his office is copied into correspondence solely for information and: no action is requested from the office; no constituency casework is opened; no response is required; no parliamentary representation is sought; and there is no legal, regulatory or safeguarding reason to retain the correspondence, such emails will normally be deleted within 30 days of receipt.

We do not routinely retain copies of correspondence where the office has no active role in the matter and where retention is not necessary for a legitimate parliamentary purpose.

Where a copied email subsequently becomes relevant to: constituency casework; a request for representation; a complaint; a safeguarding concern; a legal matter; a parliamentary enquiry; or another legitimate parliamentary function, the correspondence may be retained and processed in accordance with the retention periods and lawful bases set out elsewhere in this Privacy Notice

We may also retain correspondence where necessary to: comply with legal obligations; respond to regulatory investigations; investigate complaints; protect the rights, welfare or safety of individuals; establish, exercise or defend legal claims; or meet parliamentary accountability requirements.

This approach is intended to support compliance with the UK GDPR principles of data minimisation, purpose limitation and storage limitation by avoiding the retention of personal information where there is no continuing parliamentary need to retain it.

Verification of Constituency Status

Before undertaking casework or making representations on your behalf, we may ask for proof of:

Name;

Address; and

Residence within the Penrith and Solway constituency.

This information is used solely to verify eligibility for constituency representation.

Information Required to Provide Assistance

Where you request constituency assistance, we may require certain information in order to:

Verify your identity;

Verify that you reside within the constituency;

Understand the issue raised;

Communicate with organisations on your behalf; and

Assess whether we are able to provide assistance.

If sufficient information is not provided, we may be unable to investigate, progress or respond effectively to your enquiry.

Electoral Register and Political Party Information

As a Member of Parliament, Markus Campbell-Savours MP may receive and use electoral register information as permitted by electoral legislation.

Information held by the Labour Party is controlled separately by the Labour Party as an independent Data Controller.

The parliamentary office and the Labour Party maintain separate systems and separate legal responsibilities.

Who We Share Information With

We only share personal information where necessary, lawful and proportionate.

Depending upon your enquiry, information may be shared with:

Government departments

Local authorities

NHS bodies and trusts

Schools and educational institutions

Housing providers

Ombudsmen

Regulatory bodies

Police and law enforcement agencies where legally required

Professional advisers

IT and communications service providers acting under contractual safeguards

We only share the minimum amount of information necessary.

We do not sell personal information.

We do not share personal information for commercial marketing purposes.

Newsletters, Surveys and Engagement Activities

Where you subscribe to receive updates or participate in:

Surveys

Consultations

Petitions

Parliamentary engagement activities

Events

we may contact you regarding:

The outcome of those activities

Relevant constituency matters

Parliamentary activities

Future engagement opportunities

Where consent is required, you may withdraw it at any time.

You may unsubscribe from communications by:

Using the unsubscribe link provided in emails; or

Contacting our office directly.

For the avoidance of doubt, information provided as part of constituency casework will not be used for party political campaigning purposes.

Information held by the parliamentary office is managed separately from information held by the Labour Party.

Cookies and Website Use

Our website may use cookies and similar technologies to:

Operate website functions

Improve performance

Analyse visitor behaviour

Improve user experience

You may manage cookies through your browser settings.

International Transfers

Most personal information is processed within the United Kingdom.

Where personal information is transferred outside the United Kingdom, we will ensure that appropriate safeguards recognised under UK data protection law are in place.

These safeguards may include:

A UK adequacy regulation;

The UK International Data Transfer Agreement (IDTA);

Approved contractual safeguards; or

Another transfer mechanism recognised under UK GDPR.

A copy of relevant safeguards may be requested by contacting our office.

How long we keep information

Casework records will normally be retained for seven years after the case is closed.

This enables us to:

Maintain continuity

Respond to future enquiries

Comply with legal obligations

Defend legal claims

After this period, information will normally be securely deleted unless legal obligations require longer retention.

Informational Emails

Emails in which Markus Campbell-Savours MP or his office is copied for information only, and which do not result in casework, parliamentary action or another legitimate purpose for retention, will normally be deleted within 30 days of receipt.

Retention Principles

We only retain personal information for as long as it is necessary for the purpose for which it was collected.

Retention periods are reviewed periodically to ensure compliance with the UK GDPR storage limitation principle.

Information that is no longer required will be securely deleted, anonymised or otherwise disposed of in accordance with our records management procedures.

Policy Correspondence

Policy-related correspondence will normally be retained for three years from the date of the last communication.

Surveys, Petitions and Consultations

Survey, petition and consultation records will normally be retained for three years after completion of the activity.

Newsletter Records

Newsletter subscription records will be retained until:

You unsubscribe;

You withdraw consent; or

We determine there is no longer a lawful basis for retention.

Suppression records may be retained where necessary to ensure future communications are not sent in error.

Retention periods are reviewed regularly.

Data Security

We implement appropriate technical and organisational measures to protect personal information against:

Unauthorised access

Accidental loss

Destruction

Damage

Unlawful disclosure

Misuse

Access is restricted to authorised personnel who require the information for legitimate parliamentary and constituency purposes.

Security arrangements are reviewed regularly.

Where required by law, breaches will be reported to affected individuals and the Information Commissioner’s Office.

Your Privacy Rights

Under UK GDPR and the Data Protection Act 2018, you have the following rights.

Subject Access Requests / Right of Access

You may request:

Confirmation that we hold personal information about you;

A copy of your personal information; and

Information about how your personal information is being used.

Please note that emails copied to the office solely for information purposes may have been deleted in accordance with the retention periods contained in this Privacy Notice and may therefore no longer be available at the time a request is made.

Information relating to third parties, legally privileged material, parliamentary privilege or other information exempt from disclosure may be withheld where permitted by law.

Right to Rectification

You may request correction of inaccurate or incomplete personal information.

Right to Erasure

You may request deletion of your personal information in certain circumstances.

This right is not absolute.

Where personal information is processed for parliamentary functions under the public task lawful basis, we may need to retain information where continued processing remains necessary and proportionate, including for:

Parliamentary representation;

Legal compliance;

Records management; and

Establishing, exercising or defending legal claims.

Where we cannot delete information, we will explain the reasons for our decision.

Right to Restrict Processing

You may request that we limit the use of your information in certain circumstances.

Right to Object

You may object to processing carried out under:

Public Task; or

Legitimate Interests.

We will consider all objections and respond in accordance with UK GDPR requirements.

Right to Withdraw Consent

Where processing is based on consent, you may withdraw that consent at any time.

Right to Data Portability

Where legally applicable, you may request your information in a machine-readable format.

Rights Relating to Automated Decision-Making

We do not routinely use automated decision-making or profiling that produces legal or similarly significant effects.

Exercising Your Rights

To exercise any privacy right, contact:

Email: [email protected]

Post:
Markus Campbell-Savours MP
House of Commons
London
SW1A 0AA

We may ask for proof of identity before responding.

We will normally respond within one month of receiving a valid request.

Where permitted by law, this period may be extended by up to two further months for particularly complex requests.

Parliamentary Dissolution and Change of Office

If Parliament is dissolved or Markus Campbell-Savours MP ceases to hold office, personal information and casework records will be retained, transferred or securely destroyed in accordance with:

Applicable data protection legislation;

Parliamentary requirements;

Records management obligations.

Appropriate safeguards will continue to apply.

Third-Party Websites

Our website and communications may contain links to third-party websites.

We are not responsible for the privacy practices, security or content of external websites.

Users should review the privacy notices of any external sites they visit.

Changes to This Privacy Notice

This Privacy Notice may be updated periodically to reflect changes in:

Legislation

Regulatory guidance

Parliamentary practice

Operational requirements

The latest version will always be available from our office and website.

Complaints

If you are unhappy with how we have handled your personal information, please contact us first so that we can try to resolve your concerns.

Markus Campbell-Savours MP
House of Commons
London
SW1A 0AA

Email: [email protected]

If you remain dissatisfied, you have the right to complain to the Information Commissioner’s Office (ICO).

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113

Website: https://ico.org.uk

Online complaint form: https://ico.org.uk/make-a-complaint/

The ICO recommends that concerns are first raised with the organisation involved before submitting a formal complaint.